OSC Bylaws
Oxford Sailing Club
Bylaws
August 2024
Approved by TWUL Date: 4th September 2024 KH
Approved by OSC Directors Date: 10th September 2024
Approved at OSC AGM Date: 6 October 2024
Oxford Sailing Club Bylaws 6.1 August 2024
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Contents
Contents ................................................................................................................................ 2
Definitions: ............................................................................................................................. 3
Introduction ........................................................................................................................... 3
Amendments .......................................................................................................................... 3
1. General ........................................................................................................................... 3
2. Use of the TWUL site, restrictions, biosecurity and consideration of its other users .............. 4
3. Vehicles on site .......................................................................................................... 4
4. Membership .................................................................................................................... 4
5. Associates ................................................................................................................. 5
6. Guests ...................................................................................................................... 6
7. Use of the Club onshore Facilities ........................................................................................ 6
8. User sailing standards, club equipment and training/coaching .......................................... 6
9. Sailing areas, times, launching and capacity. ................................................................... 7
10. Two Sailing vessel Rule ............................................................................................... 7
11. Personal Buoyancy and Wetsuit/Drysuit use .................................................................. 7
12. The water when organised racing is taking place ............................................................. 8
13. Safety boat requirements .................................................................................................. 8
14. Power Boat Use ................................................................................................................ 8
15. Boat identify and storage ............................................................................................ 9
16. Boat standards, safety and works on boats at OSC .......................................................... 9
17. Dinghy classes ......................................................................................................... 10
18. Windsurfing, Wingfoiling and Wingsurfing .......................................................................... 10
19. The Sailing Club Bar and Entertainment at the club ....................................................... 11
Oxford Sailing Club Bylaws 6.1 August 2024
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Definitions:
1. The Club: Oxford Sailing Club
2. Vessel: Any floating craft, stand up paddleboard, windsurf, wingsurf or windfoiling board.
3. TWUL: Thames Water Utilities Limited (or their successors, rangers or employees) .
4. Users: Members, associates, members of affiliated clubs, employees, guests and visitors
including members of the public.
5. Directors: The Directors of Oxford Sailing Club.
6. Articles of the club: Memorandum and Articles of Association of the Oxford Sailing Club, a
company limited by guarantee, as passed by the members in general meeting
Introduction
It must be understood that failure of Users to comply with these Bylaws may prejudice the Club's lease. It
is essential that they are enforced by the Club and TWUL's decision on any matter relating to these
Bylaws will be final. Where a bylaw repeats a point already dealt with in the lease it is solely for the
purpose of emphasis. In the event of any conflict between the wording of any bylaw and the express
wording of any provision contained in the lease the latter shall prevail.
Amendments
These bylaws can only be modified using the following procedure:
Either the Club's Directors or TWUL propose the amendment.
Both the Club's Directors and TWUL agree that the change is acceptable.
The amendment(s) are presented at the next Club general meeting for approval in accordance
with article 14.3.
1. General
1.1. Users shall make use of club premises and any other facilities entirely at their own risk. The Club
and TWUL will not be liable for any loss, damage or injury to users except as required by law.
1.2. All Users are expected to always use common sense on and around the reservoir. Users shall
comply with the Articles of the Club and with Club Bylaws and must comply with the
requirements of any TWUL Ranger or authorised officer of TWUL or Director of the Club.
1.3. All users of the club site and the water are required to ensure that they have adequate
insurance against injury and damage to third parties caused by craft and associated equipment
they use and if so requested may be required to produce proof of such insurance.
1.4. In the event of an incident on or off the water where there is injury or damage to a dinghy,
board, club or any other property, the parties involved will exchange details before leaving the
site and will at the earliest convenience inform the Commodore or any Director of the Club.
Oxford Sailing Club Bylaws 6.1 August 2024
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1.5. TWUL reserve the right to undertake any action deemed necessary to effectively deal with any
emergency situation on site.
1.6. Users will not share or publish any confidential club information such as padlock codes on any
social media channel, nor will any the cutting of any keys be permitted without Directors or
TWUL permission.
2. Use of the TWUL site, restrictions, biosecurity and consideration of its other
users
2.1. Interference with the industrial plant, valves, sluices, machinery, drains or other property of
TWUL is forbidden. Interference with the wildlife of any description and shooting and fishing are
not permitted. Trees, plants, hedges and bushes are not to be planted, cut down or injured in
any way and soil, clay and sand are not to be dug or removed.
2.2. Pollution or other contamination of the reservoirs is forbidden. Fuel spillages must be reported
to TWUL immediately. Litter must be deposited in bins provided or taken away. Apart from
boats and boards nothing is to be put into the reservoirs without the prior approval of TWUL.
2.3. At all times special care and consideration is to be shown by users to other authorised users of
the site reservoirs.
2.4. Bathing and diving are not permitted. Wading and paddling are forbidden save for the minimum
times required to handle boats and boards from the land.
2.5. Radios, portable speakers and other similar appliances to play sound shall not be used on the
site without permission.
2.6. Animals, including dogs, are not to be brought onto the reservoir site unless on the signed
countryside walk, except for trained assistance dogs accompanying people with health
conditions or impairments.
2.7. Users should minimise the spread of invasive aquatic species by employing the check clean
dry principles recommended by the RYA, Thames Water and other bodies. TW have provided
two jet washers in the car park and one by the Clubhouse for boat, trailer or trolley and kit
washing purposes.
2.8. Private BBQs are not permitted. Glassware/ceramics must not be taken onto the reservoirs or
their beaches or banks.
3. Vehicles on site
3.1. Vehicles shall be parked only in the car parks provided and boat trailers shall be parked only in
areas allocated for the purpose. No parking is allowed in the dinghy park. Users are permitted to
park their vehicles outside the car parks for a maximum of 10 minutes to unload and load their
equipment. Action (including wheel clamping) will be taken against persons infringing this
Bylaw. Persons in possession of a current parking permit issued by TWUL may park their vehicles
in the location specified on the permit. TWUL reserves the right to remove vehicles causing an
obstruction and to fine persistent offenders
3.2. A user may apply for a car park barrier card to TWUL
4. Membership
4.1. The Club will hold electronic membership information. Membership is not transferable.
4.2. If requested by an official of the Club or an officer of TWUL or the Café staff for discount
purposes, evidence of membership must be provided. (such as a paid membership invoice, hard
copy or electronic, or mobile device digital membership card).
4.3. Membership resignation requests must be received before 1st May in accordance with Article
11. Resignations sent to the club will be forwarded to the registered office.
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4.4. Membership is granted as set out in the Articles of the Club with the following subscription
categories:
4.4.1. Family - A couple (aged 18 or over) as Ordinary members and their children, under 18 years
of age, as Associates.
4.4.2. Family (OAP) - A couple (at least one of whom is of state retirement age) as Ordinary
members and their children, under 18 years of age, as Associates.
4.4.3. Adult - An Ordinary member.
4.4.4. Adult (OAP) - An Ordinary member of state retirement age.
4.4.5. Concessionary At the Committees discretion, an Ordinary member whose sailing
activities are curtailed. This may include sailors of model sailing boats, also at the
Committees discretion.
4.4.6. Student /young person - An Ordinary member who sails and is either between the ages of
18 and 25 or is a full-time student.
4.4.7. Safety Boat - An Ordinary member who holds an RYA Safety Boat qualification (or
equivalent e.g. Level 2 powerboat at the Committees discretion) and undertakes to at
least 10 days rescue duties during the membership year.
4.4.8. Safety Boat (Family)- As for Safety Boat above, with a partner as an ordinary member and
their children under 18 years of age as Associates.
5. Associates
5.1. A person wishing to be an associate of the club shall submit an application via the Club website
setting out their name and address and any other particulars the Directors require. If approved
by the Directors, the appropriate fee will be invoiced to the candidate. Unless stated otherwise
Associates have the same rights and obligations as Ordinary members except that they are not
members and may not vote at general meetings or be elected or appointed as directors.
5.1.1. The Associate subscription categories shall be:
5.1.2. Temporary - Any person aged 18 or over.
5.1.3. Youth - Any person under the age of 18.
5.2. Unless stated otherwise the owners of the registered craft or the nominated representative in
the case of company owned craft, have the same rights and obligations as members except that
they are not members and may not propose or second any candidate for membership, vote at
general meetings or be elected or appointed as directors.
5.3. Parents or guardians of all Users under the age of 18 years will be responsible at all times for
their safety. The said parent, guardian, or other nominated adult shall be deemed to be a guest
in accordance with Bylaw Section 6. For a full explanation of our child protection requirements
please see the Clubs Children and Young People Supervision Policy.
5.4. It is an annual condition of membership that members are required to attend for up to two
duties on race days as required, unless they have elected to be removed from the duty list and
offer the Club up to 8 hours of volunteer work at the Club.
5.5. Acceptance of the Articles and Bylaws, through the completion of an application form, will be
deemed to constitute consent to the holding of relevant data for the purposes of the Data
Protection Acts.
5.6. For the purposes of members' duties, the name of the Affiliate's contact person must be
submitted by April 1st and they will be deemed responsible for organising their members for
duties.
5.7. A company wishing to be an associate of the club shall send to the club an application via the
Club website setting out their name and address, the name of a person to act as its
representative, the number and type of craft it would like to register for use on the water and
any other particulars the Directors require. If approved by the Directors, the appropriate fee
will be invoiced to the candidate.
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6. Guests
6.1. No member may introduce more than three guests at any one time.
6.2. No guest may take out a boat or board on more than three days in any calendar year.
6.3. All guests are associate members whilst they are using the Club's facilities and are bound by the
Club's articles and bylaws.
6.4. Associates under the age of 18 introducing guest(s) shall have written agreement from their
parent/guardian that the said parent/guardian takes full responsibility for the guest's safety. The
agreement shall be supplied to the club office before the visit and a reference made to it in the
Guest Book when the guest is signed in.
6.5. Guests sailing their own craft must carry insurance in accordance with Bylaw 1.3.
6.6. All guests must be signed into the physical or digital Guest Book by their host member.
7. Use of the Club onshore Facilities
7.1. Unless some alternative arrangement is agreed with TWUL (for example, in respect of a special
function or organised Club activity) all Users must vacate the Clubhouse and leave the site and
remove their vehicles from the site by the TWUL locking-up time (posted on the entrance gate)
at the latest.
7.2. Access is limited to the Club premises, the car and boat parks, the access ramp to the reservoirs
and areas along the embankment within the limits marked by notice boards. Access to the
remainder of the perimeter roads is restricted to cases of accident or emergency, or for race
management.
7.3. The last User to leave the premises must check that all windows and doors are shut and locked
and that the lights and heaters are switched off. The windsurf and sail stores must be locked
overnight and when not in use. If vacating the site after the TWUL closing time the site gates
must be secured using the TWUL supplied locking system.
Use of the water
8. User sailing standards, club equipment and training/coaching
8.1. Users wishing to sail outside of coaching sessions, unless sailing with an experienced helm, are
required to have RYA Dinghy Sailing Level 2, Youth Stage 3, or RYA Start Windsurfing /
Wingfoiling, or a similar qualification or experience up to or above those levels, for your safety
and to protect Club equipment.
8.2. Any person may be called off the water by TWUL or the Club if they appear to be incompetent
unless: -
8.2.1. they are accompanied by a competent person over the age of 16; or
8.2.2. the vessel is one where the person is undergoing training to sail that vessel
8.3. All Users are expected to comply with all normal rights of way while afloat
8.4. Reasonable care must be taken of Club equipment and any damage or loss must be reported to
a Club officer or the appropriate Club Secretary
8.5. Any Club organised training or coaching must be in accordance with the OSC Training Centre
standard operating procedure unless the RYA Registered Training Principal deems the activity
falls outside of the RTC requirements.
Oxford Sailing Club Bylaws 6.1 August 2024
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9. Sailing areas, times, launching and capacity.
9.1. Sailing will be confined to that part of the reservoirs designated by TWUL after consultation with
the Club. Access to any other part of the reservoirs is prohibited except in the case of
emergency when the removal of the craft shall take place as soon as practicable.
9.2. Not more than 80 boats may sail on Farmoor 1 at any one time except on Sunday afternoons
during the months of May to October inclusive when up to 100 boats may be on the water at
any one time. Not more than 150 boats/boards may sail on Farmoor 2 at any one time, except
for specific events by prior arrangement with TWUL and the Club.
9.3. Launching and recovery of boats and boards will be from areas defined by TWUL, these are as
follows:
9.3.1. Boats: Farmoor 2 beach area. Farmoor 1 slipway.
9.3.2. The landing of boats on the bank is prohibited except in the case of an emergency.
9.3.3. Boards: The bank from wave wall nearest to race mark 9 to opposite the TW fisheries
lodge, which includes the Farmoor 2 beach area. The Farmoor 1 slipway.
9.3.4. Boards may land, but not launch or recover except in the case of an emergency, on the
bank outside the area defined above but shall not impede the activities of other authorised
users (see bylaw 9).
9.4. Sailing is not permitted within the TWUL buoyed, restricted areas.
9.5. Boats and Boards must be kept at least 20 metres from fishermen on the shore or at least 30
metres from fishermen in boats
9.6. Unless otherwise agreed by prior arrangement with TWUL the reservoirs are to be used for
sailing only between 0900 hours and sunset or 21:30 hours whichever is the earlier. All boats,
boards, tackle and gear must he removed from the water by the closing time for sailing specified
above. Safety boats, keel boats and other boats as agreed with TWUL will be properly secured
to buoys etc.
10. Two Sailing vessel Rule
10.1. No sailing vessel is permitted to sail on either reservoir on its own. In order to meet this bylaw
the minimum acceptable combination for each reservoir is: -
10.1.1. 2 sailing vessels or
10.1.2. 1 sailing vessel and a safety boat (manned or prepared for instant manning by an
available competent helm).
10.2. Fishing boats or other TWUL craft do not count as a second vessel under this requirement.
11. Personal Buoyancy and Wetsuit/Drysuit use
11.1. No person shall be afloat during the period 1 January to 31 March inclusive unless wearing a
wetsuit or a drysuit, in addition to personal buoyancy. For dinghy sailors a wetsuit must cover at
least the trunk and upper thighs. This period may be extended at the discretion of the Directors.
11.2. All persons including rescue boat crews must always wear adequate personal buoyancy when
afloat, whenever a person crosses the wave wall onto the banks of the reservoir and when
assisting in launching and recovery on the beach. If the buoyancy is of the orally inflated type it
must at all times be inflated sufficiently to support the wearer in the water. A pressurised
container type inflation buoyancy aids /lifejackets must be within their service use date.
11.3. Any User who is seen on the water without personal buoyancy, will immediately be suspended
from sailing on the water for a minimum period of four weeks without appeal. If the offence is
repeated the User will be expelled from the Club or, in the case of a member of an Affiliated
Club, permanently banned from sailing on the water. An appeal against this expulsion will be
considered only under exceptional circumstances.
Oxford Sailing Club Bylaws 6.1 August 2024
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12. The water when organised racing is taking place
12.1. The Club will nominate an official as Race Officer for each day or part of a day on which club
racing takes place. The Race Officer will have sole responsibility for the organisation of races
during their period of duty and of ensuring that the appropriate rules and sailing instructions are
implemented and complied with. Other organised sailing will be under the jurisdiction of the
most senior instructor (SI) or club Director present at the time
12.2. During organised racing, boats and boards not taking part must keep well clear, both as to
course and wind, of those racing. During an Open Meeting, if the number of boats or conditions
is such as to cause a genuine concern for safety, either the Principal Race Officer or the Race
Officer may move casual sailors and Club racing to the other reservoir.
12.3. The instructions of the Principal Race Officer or the Race Officer must be obeyed by all Users
and their guests. It any instruction is felt to be unreasonable any complaint should be made to
the Directors.
12.4. Fishermen on the shore or fishermen in boats may be regarded as obstructions to sea room.
13. Safety boat requirements
13.1. A safety boat must be manned whenever racing takes place. At all other times when organised
sailing is in progress the safety boat must be prepared for instant manning. During organised
events the Club safety boat or boats will be operated under the control of persons appointed by
the Directors. The primary function of the safety boats is to ensure that sailors have a reduced
level of risk and therefore the Safety Boat Officer (SBO) should judge the balance of risk
between towing boats or boards ashore against the possibility of further safety action being
needed.
13.2. Safety boats have priority over other craft when dealing with an incident or when towing
14. Power Boat Use
14.1. No outboard motors or power-driven boats other than Club authorised craft are allowed.
14.2. Identified, non planing, watercraft with the primary role of race management maybe driven at
the discretion of the Directors in consultation with OSC Chief Powerboat Instructor. No other
powerboat is to be driven unless the driver holds a RYA PB2 certificate, ICC power or an
equivalent/higher qualification approved by the directors unless the driver is accompanied by a
current RYA PB instructor.
14.3. Under 18s with PB2 should be supervised by an adult with and the appropriate safeguarding
checks
14.4. Powerboat driving - OSC expects the highest standards to be applied by all powerboat drivers
using Power Boats and that they observe the following:
14.4.1. They do not stand to the side or in front of the console while underway.
14.4.2. They do not film or use a mobile phone while driving.
14.4.3. They do not leave the engine running when they are not attached to the kill cord.
14.4.4. They always keep one hand on the throttle and one hand on the wheel or tiller while
underway.
14.5. The seriousness of a fuel spillage is not to be underestimated and MUST be reported to TWUL
immediately.
14.6. Pollution or other contamination of the reservoirs is forbidden. Fuel spillages must be reported
to TWUL immediately.
Oxford Sailing Club Bylaws 6.1 August 2024
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Dinghies
15. Boat identify and storage
15.1. All boats using the reservoir must carry identifying numbers on their sails and be registered with
the Club. All boats belonging to Users must display a Club sticker or QR code. The maximum
number of boats permitted on the reservoir site as a whole is 650.
15.2. Moorings will only be allowed in designated areas and no boats, except for keel boats and
authorised training and rescue boats maybe left permanently on moorings. Permanent
moorings can only be authorised by the Directors. Owners of keel boats whether or not left on
moorings, will berth and maintain them as directed by the Harbour Master in accordance with
Club and TWUL requirements.
15.3. All sailing vessels not left on moorings shall be berthed in the boat park unless otherwise agreed
by the Directors and TWUL.
15.4. The Directors or TWUL may refuse to allow any vessel they consider unsatisfactory to be left at
the reservoir site.
15.5. Any User who does not sail their boat in one season may be asked to forfeit their berth. Boats
not used regularly will be moved to the bottom of the dinghy park.
15.6. If at any time any boat or board or mooring fees payable to the Club by any user or former User
shall be two months or more in arrears or a boat, board or trailer fails to display a valid berthing
sticker or QR tag:
15.6.1. The Directors shall be entitled to move the boat or board and associated equipment to
any part of the premises without being liable for the loss of, or damage to, the boat or
board or associated equipment howsoever caused.
15.6.2. If, after a further three months, the fees payable to the Club are still in arrears, the
Directors shall be entitled, upon giving one month's notice in writing to the User or former
User at their last known address shown in the register of Users, to sell the boat or board
and associated equipment and to deduct any monies due to the Club (whether by way of
arrears of subscriptions or boat or board fees or otherwise from the net proceeds of the
sale before accounting for the balance (if any) to the User or former User.
15.6.3. Alternatively, any boat or board and associated equipment which in the opinion of the
Directors cannot be sold may, upon such notice as aforesaid, be disposed of in any manner
the Directors may think fit, and any expense so recovered from the User or former User.
Further the Club shall all times have a lien over Users' or former Users' boats and boards
and associated equipment parked or moored on the Club premises in respect of all monies
due to the Club (whether by way of arrears of subscriptions or boat or board fees or
otherwise).
15.7. When ownership of a boat or board or associated equipment cannot be traced the Directors
may take the following action:
15.7.1. Place a notice on the craft, board or equipment asking the User or former User to
contact the Directors or
15.7.2. If after a further three months the owner has not been traced the Directors may
consider that the one months notice in writing to the User has been given.
16. Boat standards, safety and works on boats at OSC
16.1.1. A Director or an officer of TWUL may forbid a User to put on the water a vessel that
he/she considers unsatisfactory. Such an instruction is to be obeyed but an appeal may
subsequently be made to a meeting of the Directors.
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16.1.2. Loose fittings in boats must be secured so as to avoid their sinking in the event of a
capsize.
16.1.3. All boats are to be fitted with sufficient buoyancy to enable them to float and support
the crew when capsized, swamped or holed. Without prejudice TWUL reserves the right to
check these buoyancy requirements. Class rules will be a minimum guide in this but may be
over-ridden in certain cases at the discretion of the Directors or TWUL.
16.1.4. The club highly recommends the use of quick release trapeze harnesses for racing and
causal sailing (training is covered in OSC Training Standard Operating Procedures (SOP))
16.1.5. All dinghy sailors are highly recommended to carry a whistle and safety knife while
sailing.
16.1.6. It is forbidden to work on boats and their gear except on the Club premises or in the
boat park. This includes cleaning boats, except that keel boats and club powerboats may be
scrubbed periodically on the launching beach.
16.1.7. Works on boats that may contaminate the site or air with dust, or other hazardous or
non-biodegradable substances must not be carried out.
17. Dinghy classes
17.1.1. Only those types and classes of boat approved by the Directors and TWUL may be sailed
on the reservoirs. In general, this approval will be given only for monohull sailing boats,
with a hull not exceeding 21 feet in length.
17.1.2. Foiling catamarans are prohibited on F1 or F2 irrespective of their length or PY number
unless authorised by the Racing / Sailing Sub Committee or a Director. The competence of
the helm will also be considered.
17.1.3. Multihull craft, or craft with a PY of less than 750 will need the approval of the Racing /
Sailing Sub Committee or a Director to use either F1 or F2. The competence of the helm
will also be considered.
18. Windsurfing, Wingfoiling and Wingsurfing
18.1. When board sailing and winging the numbered windsurfing vest, as issued to individuals on
receipt of a deposit, must be worn so that the number is clearly visible from the rear. Any
windsurfer or winger on the water without such a vest, unless properly signed in as a guest, will
be required to leave the water immediately and will be the subject of disciplinary action, which
may involve suspension or expulsion from the Club. In the event of a vest being lost the deposit
will be forfeited. A new vest may only be obtained after a further vest deposit has been paid. A
deposit not claimed within 12 months of a member resigning from the club is forfeit.
18.2. Persons windsurfing and must wear clothing which covers the chest, trunk and thighs. From
1st November to 31st April the clothing shall be either a wetsuit, steamer or drysuit which shall
also cover the legs.
18.3. The club highly recommends the use of quick release harnesses for windsurfing for racing and
casual sailing (training is covered in OSC training SOP)
18.4. Personal buoyancy shall be worn in accordance with bylaw 11.
18.4.1. for windsurfing, persons over the age of 16 a harness, which should be quick release, is
sufficient to meet this requirement.
18.4.2. For Wingfoiling, impact vests to be always worn
18.4.3. For Wingsurfing, Buoyancy Aids to be always worn
18.5. Wingfoilers and windsurfers shall always use leashes for wing and board
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18.6. Wingfoilers shall always wear helmets when sailing
18.7. All windsurfers and Wingers are recommended to carry a whistle to attract attention if needed.
19. The Sailing Club Bar and Entertainment at the club
(Regarded as the Supply of Intoxicating Liquor and Regulated Entertainment).
19.1. The purchase for the Club and the supply by the Club of intoxicating liquor shall be exclusively
controlled by the Directors.
19.2. The Directors shall have power to fix permitted hours and to alter the hours so fixed from time
to time, in accordance with the Licensing Act 2003, and as notified to the District Council.
19.3. Intoxicating liquor may be sold to or for consumption on the premises by persons over the age
of 18 years who are entitled to the use of the Club premises.
19.4. Intoxicating liquor may only be sold for consumption off the premises to a User in person.
19.5. Intoxicating liquor may be sold by the Club on not more than twelve occasions in any one year
to persons who are not members of the Club but who are attending a social function at the Club
premises authorised by the Directors and organised by a reputable body who will control the
function.
19.6. No person under the age of 18 may purchase or attempt to purchase intoxicating liquor on the
Club's premises.
19.7. At the Director's discretion, in addition to the normal day to day activities and training courses,
competitions and open events, the club premises will be used from time to time to provide
regulated entertainment facilities for the benefit of members and guests including plays, films,
performance of music (live and/or recorded) and dancing to that music.
WIP update August 2024 AJH
Last updated: September 2024 CPW
Last updated 11:10 on 9 March 2025